Ph.D. Advisor Guidelines

Ph.D. advisors are invited to join their graduates at Commencement!

  • To attend as Ph.D. advisor, no RSVP is necessary.
  • Academic regalia is required to attend as a Ph.D. advisor. For information on renting regalia, please visit here.
  • Gates open at 9 a.m. and the ceremony begins at 10 a.m. Please arrive by 9:30 a.m.
  • Entrance for Ph.D. advisors is through the Callaway Tunnel entrance, next to Gate 6, of Bobby Dodd Stadium.
  • Spring 2022 Commencement will not feature a formal processional. Advisors will be directed to sit on the field with their student.
  • We recommend exchanging cell phone numbers with your student so finding them is easy on Commencement day!

For venue information, including parking and stadium information, visit our Venue and Ceremony Information page.


Parking is extremely limited and is on a first-come, first-serve basis.
Faculty and staff assisting at the graduate ceremony are encouraged to walk to the ceremony.

Day-of Instructions

Faculty and staff volunteers will receive a memo via email two weeks prior to the event with Commencement day directions and parking recommendations.

Regalia Rentals

Ph.D. Advisors and stage party members may rent regalia for the ceremony

How to Volunteer

Each semester, the Commencement Office requests volunteers from the colleges to assist in executing this momentous student event.

How to volunteer

Please let us know if you would like to volunteer by filling out the Volunteer at Commencement form here.

Ph.D. advisors who plan to attend the Ph.D. Commencement ceremony for hooding will need academic regalia. If you do not own your own, you can rent regalia by completing the Regalia Rental Form.

What events can I volunteer for?

We are always looking for volunteers to assist with our all three of our Commencement ceremonies.

What does a volunteer do?

We have multiple roles that faculty and staff can request to fill.

  • Student seating assistants.
  • Ph.D. hood or honor cord distribution.
  • Guest services volunteers.

Can I still watch the ceremonies if I do not volunteer?

The Institute will also host the President's Graduation Celebration for all graduates and their families. Faculty are encouraged to join the campus community at this celebratory event. 

Commencement Events

Ph.D. Ceremony

Friday, May 6, 2022 
10 a.m. - noon

Gates will open at 9 a.m. 

Advisors are invited to attend to hood their student during this intimate event. An RSVP is not required to attend.

President's Graduation Celebration

Thursday, May 5, 2022
11 a.m. - 2 p.m. 

Create one last Tech memory prior to Commencement! Faculty and staff are encouraged to attend to support their students.

Master's Ceremony

Friday, May 6, 2022
3-5:30 p.m.

Gates will open at 2 p.m.

Faculty and staff are invited to celebrate our master's students. 

Bachelor's Morning Ceremony

Saturday, May 7, 2022
9-11:30 a.m.

Gates will open at 8 a.m. 

Faculty and staff are invited to celebrate our bachelor's students. View participating majors.

Bachelor's Afternoon Ceremony

Saturday, May 7, 2022
3-5:30 p.m.

Gates will open at 2 p.m. 

Faculty and staff are invited to celebrate our bachelor's students. View participating majors.


Please speak with the dean's office of your college if you have any questions prior to instructions distribution. If you have not received your instructions, email the Commencement Office.